ESSA Water Activities Centre
Registered Charity No: 1025713

Privacy Notice

Privacy Notice and Data Protection

This privacy notice sets out how ESSA uses and protects any information that you give us when you use this website.

ESSA is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

ESSA may change this policy from time to time by updating this page. You should check this page occasionally to ensure that you are happy with any changes. This policy is effective from 21st May 2018.

How do we collect information?

We obtain information about you when you, for example, use our website, when you contact us about products or services, when you make a donation, or when you sign up to our newsletter.

What type of information do we collect from you?

We may collect the following information:

• your name and contact information including telephone number(s), postal addresses, IP address, and/or email address of both you and third parties. Third party contact information is required for emergency contact in such situations that it may be required.

• demographic information such as postcode, preferences and interests

• other information relevant to surveys and/or offers

What is the legal basis for processing the data?

Our legal basis for processing for personal data is under a contract with the individual and/or legitimate interests.

Special categories of data

Art. 9 GDPR Processing of special categories of personal data – Paragraph 1 shall not apply as processing is necessary for the purposes of carrying out the services. 

What do we use your information for?

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:

• process your request for a product or service

• process a donation that you have made

• to carry out our obligations arising from any contracts entered into by you and us

• dealing with entries to competitions

• to seek your views or comments on the products and services we provide

• to send you communications which you have requested and that may be of interest to you

– these may include information about new products and services, fundraising activities, or general updates on activities at ESSA

• the processing of a grant or job application

• to improve our products and services

• to customise the website according to your interests (see the section on Cookies below)

Who has access to your information?

We will not sell or rent your information to third parties.

We will not share your information with third parties for marketing purposes.

We may pass your information to our third party service providers, agents subcontractors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf (for example to process the registration of your new qualifications with the RYA). However, when we use third party service providers, we disclose only the personal information that is necessary to deliver the service. These third parties all have privacy policies in place and more information is available on request.

We may disclose your information where we are required by law to do so.

Your choice

You have a choice about whether or not you wish to receive information from us. If you do not wish to receive marketing communications from us then you can make your selections on the relevant forms where you submit your data.

If at any time you wish to change your marketing preferences, you may do so by emailing us: info@essa.org.uk

How can you access or update your information?

The accuracy of your information is important to us.

If you believe that any information we are holding on you is incorrect or incomplete, please email us as soon as possible. We will promptly correct any information found to be incorrect.

If any of your information changes, please send us an email: info@essa.org.uk

You have the right to ask for a copy of the information ESSA holds about you.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Our website is secured and the information sent is via an encrypted connection. You should see a padlock icon near the website address in your browser. However information sent over the internet can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about webpage traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest or to sponsors of ESSA. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement.

You should exercise caution and look at the privacy statement applicable to the website in question.

16 or Under

We are concerned to protect the privacy of children ages 16 or under. If you are aged 16 or under, please get your parent/guardian’s permission beforehand whenever you provide us with personal information.

Transferring your information outside of Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). For example, this may happen if any of our servers are from time to time located in a country outside of the EU.

It is possible that these countries may not have similar data protection laws to the UK. By submitting your personal data, you are agreeing to this transfer, storing or processing. We will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy, should such a transfer take place.

If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.